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IT Procurement

Unlimited IT Support - Helpdesk

Simplify Your IT Needs With Our IT Hardware Procurement Solutions

Technology is the driving force behind every successful business, but navigating the landscape of IT services can often feel overwhelming.

From sourcing servers and desktops to managing software licenses, every decision you make has a significant impact on your company’s efficiency, productivity, and bottom line.

That’s where we come in.

Our comprehensive procurement services take the stress out of upgrading and maintaining your technology infrastructure.

We handle everything- from vendor management to contract negotiations -ensuring you get the best solutions at competitive prices, tailored to your specific needs.

Contact Us
  • 1300 155 285

Take the Hassle Out of IT Procurement

From laptops and servers to licensing and peripherals, we source, supply, and manage your IT procurement end to end – ensuring you get the right technology, at the right price, without the complexity.

Talk to an IT Procurement Specialist

Our Comprehensive Procurement Services

Navigating IT hardware procurement is simple with our expertise.

We assess your business needs—whether you’re considering cloud services or on-premises solutions—and identify secure, reliable, and cost-effective options tailored to your goals.

Our recommendations focus on best-of-breed IT solutions that align seamlessly with your budget.

From evaluating existing onsite servers to ensuring secure access for remote staff, we offer comprehensive guidance every step of the way.

Server Equipment

Whether you’re expanding or upgrading, new servers are an inevitable part of keeping your business running smoothly.

But it’s not just about buying them—it’s about making sure they are seamlessly integrated into your operations.

We take care of everything from procurement to delivery, installation, and setup, ensuring that your servers are ready to handle your business needs efficiently and effectively.

Desktops and Devices

Choosing between a desktop and a laptop depends on your business needs.

Desktops offer power and reliability for office setups, while laptops provide the flexibility and mobility essential for remote work or travel.

Not sure which is right for you?

Looking to decide between a desktop and a laptop for your business? We’ve got you covered!

Dive into our blog to explore the pros and cons of each option, tailored specifically to your business needs. Whether you’re prioritising performance, portability, or budget, this guide will help you make the right choice.

Read our blog to explore the pros and cons of each.

With access to exclusive pricing through our vendor partnerships, we make hardware refreshes easy and affordable. And we don’t just stop at supplying the equipment—we’ll deliver it fully configured and ready to go, ensuring minimal downtime and maximum productivity from the moment it arrives.

Software Licensing

Software licensing can be complex and time-consuming to manage. Let us simplify the process for you.

From selecting the right licenses to managing renewals and compliance, we take the headache out of software management.

We’ll even store your licenses securely, so they’re always accessible when you need them—giving you peace of mind knowing that your business is running legally and efficiently. Here is a list of the types of software we can provide

Types Of Software We Can Provide

EndPoint Detection and Response (EDR)

Microsoft 365 Backups

Workstation Backups

Server Backups

SPAM email protection

3CX Phone systems

Business grade firewalls

Domain registration

Domain renewals

Microsoft 365 Business/Enterprise

Microsoft Co-Pilot

Tailored Solutions, Seamless Implementation

We understand that no two businesses are alike, which is why our certified IT professionals work closely with you to identify your unique infrastructure requirements.

Whether you’re scaling up or upgrading, we create a customised, scalable solution that aligns perfectly with your goals.

By managing your hardware and software procurement from start to finish, we make sure you stay ahead of the curve, fully compliant, and operational—without any disruption to your business.

Need pricing or technology advice?

Request a quote for tailored procurement solutions!

Whether you’re scaling up or upgrading, we create a customised, scalable solution that aligns perfectly with your goals.

Request a quote or chat to one of our IT and technology experts about your procurement needs. We’ll help you uncover the right solution for your business needs, at the right price.

Talk to an IT Procurement Specialist

Core Vendors

We work closely with a carefully selected group of core technology vendors that underpin the solutions we deliver to our clients.

Over time, we’ve built strong relationships and earned extensive certifications across these platforms, reflecting our depth of experience in designing, implementing, and supporting their technologies in real-world business environments.

This means we don’t just supply products

We understand how these technologies work together

How to configure them properly

And how to support them long-term.

For our clients, that translates into reliable solutions, smoother deployments, and technology that continues to perform as your business evolves.

We remain vendor-agnostic in our advice, but vendor-committed in our capability — ensuring every solution is selected and delivered with confidence.

Ready to talk IT Sourcing and Procurement with Us?

IT Hardware and software procurement is the process of selecting and purchasing the IT equipment that powers your business, all while staying within budget and meeting your business requirements.

A well-executed procurement strategy does more than just supply you with technology – it optimises your workflows, boosts productivity, and encourages collaboration and innovation across your teams.

When you choose a managed procurement service, you also reduce your total cost of ownership by ensuring that your assets are upgraded efficiently and without disruption.

We even handle third-party vendor issues on your behalf, making sure everything runs smoothly from start to finish.

SouthEast IT will first identity and asses your business needs and existing IT assets. From this audit, we will review how old your computers and old your hardware is, what are staff requirements, and the future needs of the business.

Once we have identified your IT needs, we will create a customised IT procurement plan for your business which matches your budget and implementation timeline.

We will leverage our relationships with all our vendors to secure the best pricing for your business and then we will schedule a delivery and installation date that minimises disruption to your business.

We will also decommission any old equipment, such as servers, routers, laptops and computer accessories.

SouthEast IT provides IT procurement services & support across Australia.

Yes, we do provide financing options for IT procurement. Speak with our IT consultants today on 1300 155 285 so we can better understand your business IT needs and can give you options on the best financing available.

Financing availability is individual to each business and can be structured in different ways, depending on your business requirements.

We can provide software procurement services such as Microsoft 365 licensing, workstation backups, server backups, spam email protection, domain renewal and Microsoft Co-Pilot.

We will manage all the licenses for you and store them securely. We will advise when they expire and help you manage security and compliance when it comes to software licenses.

We will provide a cost-efficient and customised procurement plan that can include hardware such as:

  • Servers
  • Laptops
  • Desktops
  • Networking Equipment

We will source and negotiate the best deals on your behalf, so you get exactly what you need, without blowing your budget.

Yes, we can decommission all old hardware including servers, laptops, desktops and tablets. Our IT technicians will make sure all data has been transferred to your new hardware, and all internal hard drives will be securely wiped.

We can also provide a computer recycling service for old and outdated hardware.

We do have a preference for certain hardware brands, due to our experience with their reliability, performance and exceptional value. However, we have access to over 80 hardware vendors and can recommend hardware due to availability, special offers, and other variables.

Yes, SouthEast IT uses a comprehensive IT asset management program, which can record the following details:

  • Hardware, make and model
  • Serial number
  • Warranty information
  • Location & staff member access
  • Insurance
  • Software Licenses
  • Expected lifespan

All information is stored securely in our system, and allows us to mange your IT assets proactively, and help prepare your business for future growth..

Yes, when you purchase your IT equipment through SouthEast IT, we take care of all the hassles of any warranty claims, repairs or replacements. We have direct connections to all tier 1 suppliers and understand warranty issues can be a nuisance.

In the small chance there is a warranty issue, we will take care of it, and minimise any disruption to your business.

We have access to over 80 vendors. We have a deep understanding of supply chains and we will leverage our relationships to make sure address all your IT procurement needs.

We have many multi-national clients across Australia who rely on SouthEast IT for all their IT Managed Services, IT Procurement needs, and Business IT support needs.

We support transport and logistics businesses, general office, hospitality, restaurants and other industries.

We can have hardware delivered to any site within Australia and we also send our IT technicians interstate for new hardware rollouts.

Yes, we can assist your business in streamlining it’s IT procurement process. We use a 10-step IT procurement process with all our business clients that allows us to deliver hardware within budget and within specific timelines.

Our procurement process includes the following steps:

  1. Needs identification
  2. Approval of a Purchase Request
  3. Buy analysis
  4. Market research
  5. Supplier vetting
  6. Risk analysis
  7. Vender selection
  8. Proposal evaluation
  9. Procurement execution
  10. Performance monitoring & supplier management.

Yes, we can help your business procure new servers. Our IT technicians are certified in all forms of Windows based and Linux servers, and we can guide you through the procurement of a new server.

We use a comprehensive 3-step process for procuring and installing new servers.

  1. Installation & configuration
  2. Assessment & planning
  3. Procurement & vendor selection

Yes, we can help your business purchase new desktops and laptops. Our IT technicians will need to better understand your business, current IT equipment needs, and future business goals. From there we will be able to provide you with a detailed quote and recommendations.

We can provide your business with new hardware within two weeks time. For larger, and more complex hardware requirements such as servers, this may take longer, as we need to transfer data from the old server to the new server and decommission it.

We will work with your team to fit any timelines you have in place.

SouthEast IT specialises in software licensing and is a certified Microsoft partner. We stay up to date in the latest changes to software licenses, and have a comprehensive system that automates and reminds us when licenses will be expiring.

We also conduct software license reviews, as most businesses are overpaying for licenses and may inadvertently have multiple, and redundant software licenses.

Yes, we can provide extended warranties on all hardware. Most vendors give us the option to purchase additional warranties either directly from the manufacturer or via our supplier.

Speak with us today, so we can better understand your IT needs, and if extended warranties will make sense in your circumstances.

If anything goes wrong with any hardware or software supplied by SouthEast IT, call us on 1300 155 285 and we will create a ticket, and work with your staff member to troubleshoot the issue.

In the off chance, it is actually a hardware issue, we will organise the pickup of your computer, and lodge a warranty claim with our supplier. We essentially take care of the entire process for you.

Depending on how time sensitive the issue is, we may even lend you a computer or laptop until the replacement computer is delivered.

The main risks of trying to do IT procurement yourself, is that most businesses are not experts on computer hardware, don’t purchase IT equipment very often, and don’t have any pre-existing relationships with manufacturers and suppliers.

For all these reasons, we don’t recommend doing IT procurement yourself, as we can save your business money, guide you through and recommend the right equipment, and help extend the lifespan of your existing hardware.

SouthEast IT, is buying hardware for clients almost on a daily basis, and we also see opportunities such as special offers from manufacturers that are not open to the public.

To become successful in IT procurement, there is a very large learning curve that includes:

Strategic Planning & Alignment

  • Define Goals: Clearly link procurement objectives to the company’s overall mission and vision.
  • Analyse Current State: Conduct spend analysis and assess existing processes for inefficiencies.
  • Develop a Roadmap: Create a comprehensive plan with clear steps and metrics. 

Key Skills & Competencies

  • Tech Literacy: Understand the tech stack and its impact, including licensing models.
  • Data Fluency: Use data analytics and AI tools for spend analysis, performance tracking, and informed decisions.
  • Strategic Thinking: Look beyond price to total cost of ownership (TCO) and long-term value. 

Stakeholder & Vendor Management

  • Engage Stakeholders: Collaborate closely with IT, Finance, Legal, and end-users to understand needs and gain buy-in.
  • Build Strong Vendor Relationships: Manage partnerships for better support, negotiating terms, and ensuring quality.
  • Negotiate Everything: Secure favorable pricing, payment terms, and after-sales support.

Process & Technology

  • Integrate Systems: Ensure new solutions work with existing ones to boost adoption and value.
  • Automate & Use Software: Leverage procurement platforms for workflow, data, and compliance.
  • Focus on ROI: Track and report the return on investment for IT purchases. 

Risk Management & Improvement

  • Manage Risk: Proactively identify and mitigate risks, from vendor stability to security concerns.
  • Continuous Improvement: Foster a culture of ongoing analysis and adaptation to market changes. 

IT procurement is a specialised skill that takes many years of experience to master. Most businesses only invest in new hardware every 3-5 years, unlike an IT business such as SouthEast IT, who is purchasing new hardware for clients every week.

By using an external, IT procurement business you leverage all the skills, knowledge and relationships they have developed over years, and are staying up to date with the latest technology and hardware release.

Unless you are a large corporate business with over 1,000 staff and a large internal IT department, using an external IT provider will give you the best outcome.

We work within many industries and clients that have very specific compliance regulations such as financial services, healthcare, government, defense and energy.

Here are key ways IT procurement services help manage compliance.

Training and Collaboration: They facilitate training programs for employees on compliance requirements and work in close collaboration with client’s legal, finance, and IT teams to ensure every aspect of compliance is covered

Thorough Vendor Vetting: Services conduct extensive due diligence on potential suppliers, assessing their financial stability, security posture, and compliance history to ensure they meet the necessary regulatory and ethical standards. This proactive step helps clients avoid risky partnerships and potential security vulnerabilities.

Contract Management: Procurement teams draft and manage contracts that explicitly outline compliance expectations, data security obligations, and performance metrics (KPIs/SLAs). Standardised, legally sound contract templates ensure all parties understand their commitments and provide a clear framework for accountability.

Policy Implementation and Enforcement: Services help define and implement clear, accessible internal purchasing policies with defined approval workflows and spending limits. By funneling all purchase requests through a single, controlled system, they ensure all transactions are trackable and compliant with internal rules, minimising “shadow IT” or unapproved spending.

Automation and Technology: Leveraging procurement platforms, services can automate compliance checks, approval routings, and documentation, significantly reducing manual errors and increasing efficiency. These systems maintain a detailed digital audit trail, making it easier to produce necessary documentation for internal and external audits.

Risk Management: IT procurement integrates risk assessment and mitigation protocols throughout the process, flagging potential compliance issues before they escalate into legal or financial problems.

Ongoing Monitoring and Auditing: Regular internal and third-party audits of procurement activities, supplier performance, and financial data are conducted to spot any non-compliance or irregularities. This continuous monitoring allows for prompt corrective actions and continuous improvement of the compliance framework.

The most common IT procurement categories include:

  • Hardware: Physical devices like servers, desktops, laptops, printers, networking gear, and peripherals.
  • Software: Operating systems, business applications, productivity tools, and their associated licenses or subscriptions.

Cloud Services: Infrastructure (IaaS), Platform (PaaS), Software (SaaS) as a Service, storage, and computing resources from providers like AWS, Azure, or Google Cloud.

Data  & Analytics: Business intelligence tools, data warehousing, and analytics platforms. 

IT Services: External expertise such as managed IT services, consulting, project implementation, support, and maintenance.

Cybersecurity: Tools, solutions, and services for threat protection, data security, compliance, and identity management.

Telecommunications: Mobile services, internet connectivity, VoIP, and related infrastructure.

The most common challenges in IT procurement include:

  • Lack of clarity on technology – businesses don’t understand how technology is used in their business and are confused about what solution best fits their needs.
  • Difficulty in selecting the right vendor – businesses can struggle to evaluate multiple vendors and work out what is the most appropriate It purchases for their business.
  • Controlling costs – businesses can see costs escalate quickly, when trying to do IT procurement themselves, as they don’t account for setup costs, software licensing, warranty and maintenance costs.
  • Ensuring data security and privacy – as businesses procure hardware they need to make sure this fits with their security, privacy and compliance requirements.
  • Integrating new systems with existing hardware – businesses need to carefully manage the integration of new systems with existing infrastructure, as there can be enormous challenges, and compatibility problems.

By using a professional IT procurement company such as SouthEast IT, we manage this whole process for you and are aware of all the challenges that may occur and build strategies to avoid them.

When buying new hardware, here are the key considerations every business needs to think about.

  • Compatibility – You need to ensure all devices can integrate into your current business systems without any issues.
  • Scalability – It’s important to choose hardware that will grow with your business, and you don’t need to replace every year.
  • Security & compliance – Make sure all your hardware has the require security, and software security to adhere to any regulation and compliance requirements in your industry.
  • Total cost of ownership – The TCO (or total cost of ownership) includes the price of the hardware, licensing costs, extended warranty and end of life disposal.

SouthEast IT can reduce your IT procurement costs as we have direct vendor relationships, and can negotiate better pricing on your behalf, get access to special deals from manufacturers that are not available to the public and have insights when new products are coming to the market which can allows us to purchase products for below costs (on occasion)

We can delivery IT equipment to your business within 7-14 days.

Understanding the IT Procurement Process

1. Identify: Assessing Your Needs and Current Setup

The first step in IT procurement is understanding your business needs and evaluating your current infrastructure.

  • Hardware Age: We assess the condition and performance of your existing hardware to determine if it’s due for an upgrade.
  • Warranty and Asset Timeline: Reviewing warranties and asset lifecycle helps identify which equipment needs replacing and when.
  • Operational Requirements: We take a close look at your daily operations, long-term goals, and existing infrastructure, such as onsite servers or remote work needs.

This detailed evaluation allows us to recommend the most suitable, secure, and cost-effective hardware, software, and services.

2. Plan: Strategising for Seamless Procurement

Once we’ve identified your needs, we create a tailored procurement plan:

  • Cash Flow and Budget Planning: We align procurement with your financial strategy to ensure upgrades are manageable and cost-effective.
  • Purchasing Timeline: Establishing a timeline ensures equipment is updated before it becomes obsolete, minimizing disruption.
  • Getting Quotes: Leveraging our vendor partnerships, we secure competitive pricing on top-tier IT solutions, saving you time and money.

This structured planning ensures your business gets what it needs without unexpected costs or delays.

3. Execute: Sourcing, Installing, and Decommissioning

With a plan in place, we move to execution:

  • Purchasing and Delivery: We handle the procurement process from start to finish, ensuring smooth and timely delivery.
  • Configuration and Installation: Every piece of equipment is fully configured and installed by our experts to meet your specific requirements.
  • Decommissioning Old Equipment: Outdated hardware is decommissioned responsibly, with all data securely wiped to protect your business.

When you partner with Southeast IT, you gain access to a seamless, end-to-end IT procurement solution. From identifying your needs to executing hardware refreshes, we ensure your systems stay secure, reliable, and ready for the future.

The Goals of IT Hardware Procurement

The ultimate goal of any IT procurement strategy is to empower your team to work more effectively and efficiently, no matter where they are.

A well-designed procurement solution should be flexible, secure, and scalable—able to grow and adapt with your business as needs change.

It must also be cost-effective and Vendor-neutral, giving you the freedom to choose the best solutions without being locked into one provider. Our procurement services ensure that your hardware and software are fully supported by industry-leading service levels and expert contract management, so you’re always prepared for timely upgrades and license renewals, keeping your business running seamlessly.

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Managing Procurement Risks

Navigating the risks associated with IT procurement can be daunting, especially in an industry that evolves so rapidly.

Without the right expertise, businesses can easily fall behind on hardware upgrades, miss license renewals, or run into compliance issues with contracts and regulations.

By maintaining strong connections with trusted suppliers, we ensure that your infrastructure is always supported by the best warranties and service levels available.

Fortunately, we’ve got the experience and vendor relationships to handle these complexities for you.

We apply a thorough strategy to contract management, ensuring compliance with industry standards and government regulations so that your business remains protected and fully operational.

The IT Procurement Experts That Melbourne Locals Trust​

By choosing SouthEast IT’s procurement services, you’re not just buying technology – you’re investing in the future of your business.

Our team of experts ensures that your IT infrastructure is always up-to-date, fully compliant, and equipped with the latest technology, so you never have to worry about disruptions.

Let us take care of the details, so you can focus on what really matters – growing your business.

95+ Years
Experience

Fast Response
Times

Personalised Friendly
IT Support

Trusted By Over
650 Businesses

Have IT Procurement Questions? We have answers!

1300 155 285