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Microsoft 365 Email Migration Services Melbourne

Unlimited IT Support - Helpdesk

Solve Your Email Migration Challenge, Without Losing a Single Email

Have you looked at migrating your emails to Microsoft 365 and found its a daunting task? Email migrations can be complex depending on your business needs.

You need an expert with loads of experience with email migration to carry out this project because there are many risks involved. One mistake and you could lose all of your old emails – never to be seen again.

As a Microsoft IT partner with over 95 years of combined experience, the SouthEast IT team can assist you with a seamless migration with hundreds of successful migrations performed – without losing a single email. Best of all, there will be no disruption to your business during the migration.

Contact Us
1300 155 285

or fill in our online enquiry form today to contact us.

Which of these email migration scenarios suits your needs?

iiNet Email Migration

Crazy Domains Email Migration

GoDaddy Email Migration

TPG Email Migration

Seamless Microsoft 365 Migration Services for Your Business

Are you considering migrating your business and emails to Microsoft 365? As a Microsoft IT partner with over 95 years of combined experience, the SouthEast IT team can assist you with a seamless migration with over 100 successful migrations carried out.

This is another one of our services that sets us apart from other IT providers in Melbourne, Victoria, and certainly makes us your better option compared with automated tools.

Our team of IT experts has completed more than 100 migrations successfully to date so you’ll be in good, safe hands.

Our team will hold your hand throughout the process and make sure there is no data loss or impact to your business’ operation and continuity. While there are some risks associated with migrating your operation’s email, our team will manage every step and let you know what to expect along the way. Our team will plan, test and execute the migration with minimal down time to your business due to our migration experience.

Are you unsure about which email platform is the right option for your business? Don’t worry – that’s where our service starts, to discuss your business needs and then recommend the right tailored solution for your needs.

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Our IT experts specialise in the following migration solutions:

Gmail or Google Workspace to Microsoft 365 migration

Hosted Exchange to Microsoft 365 migration

Microsoft Small Business Server to Microsoft 365 migration

Onsite server to Microsoft 365 migration

Microsoft 365 to Microsoft 365 tenancy migration

Transferal of tenancy from USA or overseas based hosting to Australian hosting

Transfer your Microsoft tenancy from another host to SouthEast IT with local support

Are you unsure which Email system is right for your business?

SouthEast IT can help you work out what is the best email solution for your business.

Some factors to consider when choosing a business email solution are:

Southeast IT Arrow

User Requirements

Consider the number of users that will be using the email system, their job roles, and their specific needs.

Scalability

Choose a system that can accommodate the growing needs of your business as it expands.

Reliability

A reliable email system should have a high uptime, low latency, and minimal downtime.

Security

Data privacy and security are critical, so make sure your email system provides robust security features such as encryption, authentication, and backup and disaster recovery options.

Ease of Use

The email system should be user-friendly and easy to navigate, allowing users to be productive and efficient in their work. Also should work with the software that your users are working with.

Integration with other tools

Consider if the email system integrates with other tools such as CRM, project management, and calendar systems, to avoid silos of information.

Cost

Evaluate the total cost of ownership, including the cost of setup, customization, and ongoing maintenance, as well as any additional costs for add-ons or integrations.

Ongoing Support

From time to time issues may arise with your email system that you need support with. As a Microsoft Partner, SouthEast IT can provide fast support for the emails keeping your business running smoothly.

WHY CHOOSE US

6 Reasons to Choose SouthEast IT for Email Migration

Locally Owned & Operated

Join SouthEast IT and experience professional, courteous service – every time. Locally run since 2003, with a dedicated office right here in Melbourne.

Personalised and Friendly IT Support

Find out for yourself how friendly our team members are.

Fast Response Times For Your IT Challenges

You won’t be kept waiting for long, your needs are acted on immediately.

95+ Years Combined IT Experience

Our team has the combined experience to solve all of your email migration challenges, rapidly and professionally.

Trusted By Over 650 Businesses

You’re in good hands from the experience gained from servicing 650+ businesses in Melbourne South East.

Servicing Melbourne and Victoria

Whatever your industry or type of business, you’ll enjoy our professional, reliable and fast-response IT team that comes to you on-site.

Some Myths About Email Migrations

Email migrations are easy

Email migrations can be complex, time-consuming, and challenging, especially for large organisations with complex email systems. Let SouthEast IT make your businesses email migration seamless and manage complexity so you don’t have to.

Data loss during migration is common

With proper planning and execution, data loss during email migration is a thing of the past. Southeast IT always have a backup plan in place and will make sure emails are cutover correctly.

Email migrations can be done quickly

Depending on the size and complexity of the organisation, email migrations can take several weeks or even months to complete. Mostly small migrations of 20 or less mailboxes are done in a week.

No disruption to email service

Email migrations can cause some level of disruption to email service, without experience and knowledge on email migrations there can be significant disruption to your emails. Southeast IT know how to avoid this happening and are specialists in avoiding downtime.

All email systems are the same

Different email systems have different features, capabilities, and limitations, and it’s essential to choose an email system that meets the specific needs of your organization.

Migration process is straightforward

The migration process can be complicated and requires careful planning, testing, and execution to ensure a smooth transition.

Migration costs are predictable

The cost of an email migration can vary widely based on the size of the organisation, complexity of the email system. SouthEast IT know email migrations well and can provide a fixed price migration so you can budget the costs for the migration.

Reliable Email Migration Services for a Smooth Transition

The goal for any successful email migration is to execute the process well and secure the transfer of accounts.

Our role as your IT professionals is to provide peace of mind during all phases of the migration and ensure our email migration services only produce good results for your operation. Email migration can be a complex process, but our team will help you with everything from data backup and updating your DNS records to helping your company update computer infrastructure with the latest Microsoft Office software.

Our friendly, helpful team look forward to helping your business successfully migrate your email to a new host.

Contact Us

Questions about email migration services?

Migrating to Microsoft 365 can significantly enhance your business operations, foster collaboration, and bolster security.

Here are some compelling reasons why your business should contemplate transitioning to Microsoft 365:

  1. Improved Collaboration: Microsoft 365 furnishes tools like Microsoft Teams, SharePoint, and OneDrive, simplifying team collaboration, file sharing, and real-time cooperation regardless of geographical barriers.
  2. Scalability: Microsoft 365 boasts high scalability, enabling your business to adjust resources and services according to its needs. You can effortlessly add or remove users and services, ensuring cost efficiency by paying only for what you utilize.
  3. Email and Communication: Microsoft 365 offers professional email services through Outlook and Exchange Online, providing a dependable and secure platform for your email communications.
  4. Robust Security Features: Microsoft 365 is equipped with robust security features, encompassing threat protection, data loss prevention, and identity management, thereby fortifying the security of your business data and communications.
  5. Anywhere Access: Your team can access Microsoft 365 applications and data from anywhere with an internet connection, fostering flexibility and productivity, particularly in remote work settings.
  6. Automatic Updates: Microsoft 365 applications receive regular updates, ensuring access to the latest features and security enhancements without the need for manual updates.
  7. Data Backup and Recovery: Microsoft 365 incorporates features for data backup and recovery, mitigating the risk of data loss and ensuring seamless business continuity.
  8. Compliance and Regulations: Microsoft 365 complies with various industry standards and regulations, rendering it suitable for businesses with specific compliance requirements.
  9. Cost Efficiency: Transitioning to a cloud-based model can result in cost savings by eliminating the necessity for on-premises servers and hardware, thereby reducing maintenance and infrastructure expenses.
  10. Seamless Integration: Microsoft 365 seamlessly integrates with other Microsoft products and numerous third-party applications, facilitating the streamlining and automation of diverse business processes.

We can seamlessly retain your current email addresses and domain throughout the migration to Microsoft 365. Here’s how we do it:

We help verify your domain ownership, which is a crucial step in the migration process. This shows Microsoft that you have the right to use your domain with Microsoft 365.

We collaborate with you to set up the MX (Mail Exchange) records for your domain, directing email traffic to Microsoft 365. This makes sure that emails sent to your current email addresses still reach the right mailboxes.

With Microsoft 365, you can use custom domains to keep your branding and professional image intact. We’re here to help you set up and manage these custom domains to perfectly match your business needs.

We set up auto-configuration settings to make it simpler for your users to set up their email accounts, ensuring easy access for your team.

Our email migration services include the following solutions:

  • Gmail or G Suite
  • Hosted exchange
  • GoDaddy
  • Crazy Domains
  • Onsite server to Office 365 migration
  • Office 365 to Microsoft Office 365 tenancy migration (sale of a business)

Here at SouthEast IT, our skilled team specialises in navigating various email systems, guaranteeing a seamless transition to Microsoft 365 for your business. We prioritise minimising disruptions to your operations throughout the migration process.

Reach out to us to discover more about our email migration services and how we can facilitate your transition to Microsoft 365 tailored to your specific needs.

SouthEast IT takes pride in being a certified partner for Microsoft 365 email migration in Australia. As a recognised Microsoft Solutions Partner, we have earned certification from Microsoft, showcasing our expertise and excellence in providing premier services aligned with Microsoft 365.

Email migrations can be extremely complicated to do and require careful planning and project management skills to make sure not email data is lost and the migration does not disrupt the business in any way.

Different emails systems have different features, capabilities and limitations so it’s important you work with an IT company that understands all the nuances about your existing email system and the new email platform you are moving to.

We receive dozens of new enquiries each year, of companies that used a cheaper business to do their email migration and things were overlooked and the client was not happy. SouthEast IT then took over the job and pushed the migration to completion.

One of the biggest reasons your business will need to do an email migrations is when you have technical issues with your existing email provider.

 For example, Crazy Domains are notorious for having email issues and many customers move away from them. Technical issues can include, emails are not delivered, send and receive errors and email syncing problems.  

Also, a lot of email providers only provide IMAP email accounts, which don’t allow calendar syncing across devices.

A lot of domain hosting companies simply are not able to provide reliable email services, as their margins are razor thin and they simply do not invest into their email infrastructure.

As the old saying goes, you get what you pay for.

SouthEast IT has performed well over 50 + email migrations for small, medium, large and enterprise clients.

We are currently performing 2-3 email migrations per week.

There are a number of risks with email migrations. They include:

  1. Poor planning and project management – if the IT company that is doing the email migration is inexperienced, they will overlook certain things and this will cause big issues when the migration is complete.
  • Disruption to your business – email migrations will cause some minimal disruption to your business. If not managed by a professional IT company, it can cause weeks of delays and disruptions.
  • Scope Creep – If you don’t perform an email Audit perform quoting an email migration, and specifically mention what is included and excluded, this can cause friction and issues after the email migration – as client expectations may not match.
  • Neglecting to Ask the Right Questions – Remember the adage “if you fail to plan, you plan to fail”? That absolutely holds true with email migrations.

Planning involves gathering the right information up front and asking the important questions. Some critical questions to ask include: ‘What information needs to be moved to the new system, and what information should be deleted or moved to an archive?’

Properly project managing an email migration is essential to prevent data loss, security breaches, and prolonged downtime.

It ensures a smooth, organized transition by coordinating all technical steps like DNS updates, managing user expectations, and establishing contingency plans for risks and technical issues.

 A structured approach minimises user disruption, maintains business continuity, and can even lead to cost savings through optimised licensing. 

The largest email migration we have done is 85 mailboxes.

The time frame to complete an email migration will be dictated by a number of factors including: The number of mailboxes, the size of the mailboxes.

For a basic email migration of 3-5 mailboxes this can usually be done in a coupe of days.

For more advanced email migrations with 25-30 mailboxes, this can take up to a few weeks.

SouthEast IT recommend Office 365 for email. It is the most reliable, secure and compatible email platform available. It is the gold standard in email.

Gmail email is a basic free email account, that does not look professional when sending emails. There is no technical support or service guarantees, and it will not work with a lot of 3rd part service providers.

Google do have a business version of Gmail called Google Workspaces.

Web hosting email will eventually have technical issues like sending or receiving errors. Web hosts are notorious for not investing in their email systems.

IMAP emails are stored both on the service (cloud) and all the clients devices. An IMAP email migration is straightforward.

POP3 email accounts can be tricky as most of the emails are downloaded from the server and stored on one device. If you don’t manage a POP 3 email migration correctly, data can go missing, as sent items from other devices will need to be uploaded during the migration.

During an email migration, your existing email data, including messages, attachments, and folders, is transferred to a new system.

Your contacts, calendar items, and tasks may also be migrated, but this depends on the specific migration method used and the new provider.

The process typically includes moving all messages and their read/unread status to the new location, preserving attachments (with certain size and file type limitations) and folder structures

Yes, we provide post-migration IT support as it’s crucial for an email migration to ensure a smooth transition. This support includes making sure all the mailboxes are working fine, updating software such as outlook, and providing any user training.

The cost of an email migration can vary on the following factors:

Additional services: The cost can increase if you require additional services like configuring new software (e.g., Microsoft Outlook), updating DNS records, or data validation.

Number of users/mailboxes: This is the most significant factor. Costs are often tiered, with a lower price per mailbox for a larger number of users.

Volume of data: Migrating large amounts of historical data can increase the complexity and therefore the cost.

Source and target providers: Migrating between different platforms (e.g., Webmail to Microsoft 365) can have a different price point than migrating between similar platforms (e.g., cPanel to cPanel).

Complexity: The complexity of your current email system and any custom setups will affect the time and effort required, which drives up the price.

Level of service: DIY tools or basic services are cheaper than fully managed, end-to-end migration services that include planning, execution, and post-migration support.

Yes, we still perform email migrations from onsite exchange servers.

Yes, we perform email migrations for all types of business clients including large enterprise clients both in Australia and overseas.

Yes, we perform email migrations for interstate clients.

Yes, we do email migrations for overseas subsidiaries and companies. We have done one for a large US based insurance company recently.

Most email migrations are done remotely, and any post migration IT support is done remotely. Only rarely do we need to come onsite to finish an email migration.

We recommend Microsoft 365 for business emails, due to the reliability, security and features.

The IT Experts That Melbourne Locals Trust​

95+ Years
Experience

Fast Response
Times

Personalised and Friendly
IT Support

Trusted By Over
650 Businesses

Have Microsoft 365 Questions? We have answers!

1300 155 285