From graphics and emails to spreadsheets, documents, and photos, your business is going to need more storage space eventually, especially since digital data is the foundation of most businesses today. Additionally, your business’ need for more digital storage space probably goes beyond simple data storage for many reasons, which may include the following:
- The need to upgrade to the latest operating system, which generally requires more hard drive space than other versions.
- Your operations may now be subject to new government regulations that require you to hold onto files you would normally delete.
- Advances in malware make more sophisticated security software necessary, which means you need additional storage space.
- Your operations may have decided to archive all email communications dating back several years for legal purposes.
- Many media files, including those for audio, video, and images, are larger than they used to be.
For all of these reasons, and maybe even several others, it is critical your business invests in cloud services and other storage solutions that will meet your needs now and in the future. The good news is that when it comes to cloud services and data storage, you have plenty of options available to create a full-scale, effective strategy.
Figuring Out Where to Start
Before settling on a singular data storage option, there are several factors your business needs to consider, including who requires access to your business’ data and how many people need access. You also need to think about whether you need remote access to your data, which applications create the largest number of files, the age of your data, how much of your data isn’t related to your business, and how quickly you need to access your data daily, weekly, and monthly.
Another key factor to consider is how much data your business will accumulate over the next 5 years. Considering this is especially imperative if you have plans to expand your current team and/or operations.
When it comes to data storage options, your business has several options at your disposal. At the same time, there are three primary solutions we recommend to our clients, which include:
1. Network Attached Storage (NAS) —In their simplest form, NAS devices are like hard drives integrated with a network. Think of them as a mini file server in your office. You have full control of your data without the cost of a server. Multiple people can access a NAS device, and backing up your files with this technology is incredibly quick.
2. Cloud services—Instead of storing your data on a physical device, you store your business’ data with a reputable provider such as Microsoft or Google and pay a monthly fee. Cloud storage is incredibly reliable and secure, and multiple people can access your cloud files from multiple locations without the need for an expensive onsite server.
3. External hard drives—Relatively inexpensive and straightforward to use, external hard drives are a common favourite for personal and business use. While they do offer a decent amount of storage space, they cannot be backed up or accessed remotely, which poses a problem in the event of theft or if you need to access files without your external drive handy.
Procuring a Customised Arrangement
When it comes to securely storing your business’ data and information, each business has different needs and budgets. Let us at SouthEast IT help you find the right arrangement for storing your data by offering a combination of cloud services and other strategies for ensuring your business’ information stays safe, secure, and accessible at the right price.